What am I going to have to pay for that’s not included in the pricing?
We charge a 10% fee that covers taxes and fees. We add a $500 refundable damage deposit to every booking. Other than that, the only requirements are that couples purchase wedding insurance and hire a bartender/pour service for weddings over 39 people. All weddings are different, but additional costs may include, but are not limited to: tables and chairs, linens, food and beverages, decor and flowers, music or entertainment, cocktail tables, tables for guest book, dessert, etc.
What is your alcohol policy?
Any wedding or event with more than 39 attendees must hire a licensed bartender/pour service. The local pour services do not sell alcohol but they will help you source it using their wholesale discount at local liquor stores. You can also bring in your own alcohol from your favorite brewery or distillery.
What is your music and sound policy?
All bands, DJs, music, etc must end at 10:00 pm sharp. Because you have rented our entire property, you may continue to visit with your guests at a reasonable volume after this time. We have the right to end any afterparty without warning if we believe the sound level is high enough to disturb our neighbors. Generally a consumer bluetooth speaker is okay after 10:00 pm.
How do my guests pay for their rooms?
To help make collecting payments easier, we can create a custom link for your wedding or event where your guests can pay for their own lodging. This is an optional service. If you decide to have a link created, you determine what each guest pays (every guest must pay the same rate). You are responsible for sending the link to your guests, assigning rooms, reminding them of payment deadlines, and for sending out check in information. All guest payments must be submitted before the balance payment deadline (two months prior to check in). You are responsible for anything not paid for by your guests.
Can I add additional nights to my reservation?
Yes, as long as they are available, you are welcome to add additional nights to your booking. We also allow guests to add nights to individual rooms or cabins.
What is your pet policy?
We love dogs at Blue Coyote! When you rent the entire property, dogs are welcome in all rental units. We charge $25 per dog per day for dogs. We have several off-leash dog areas and nearby trails that your furry friends will love. No cats allowed, no exceptions.
Am I required to use certain vendors?
No. We have a list of vendors we have worked with, and a number of preferred vendors who are very familiar with our property. We encourage you to select from this list, but we are always excited to meet great new vendors!
Will there be other weddings on the property? Is our rental private?
When you book an event at Blue Coyote, you are on the only group of guests on the property for the duration of your rental period. We have staff that lives on-site and additional staff that will be present to oversee your event. We generally give our guests as much space and privacy as possible.
When do we have access to the property? Can I arrive before my guests?
Check in is at 4:00 pm, and check out is at 11:00 am. For an additional fee you can arrange for early check in and late checkout, based on availability. An extra fee also applies if you would like to arrive early to distribute gift bags, etc.
Is there an extra cost for rehearsal dinners, farewell brunches, etc?
Any time outside guests are coming to the property for a meal, gathering etc. it is considered an event and an extra fee applies. Any gathering or meal with those staying on the property is included.
Do I have to hire a planner?
We highly recommend you hire at least a day-of event planner. Blue Coyote is an as-is venue and we do not include planning services or set up services of any kind. You and your vendors are responsible for the set up and breakdown of your event within the rental period. You are responsible for ensuring all trash from your rental period is placed in our dumpster. You are also responsible to ensure any furnishing are returned to their original placement.
Do you have an ADA unit?
No, we do not have a rental unit that qualifies as ADA. Cabin number 5 has some accommodations for wheelchairs; please see our Cabin section on the website for details. All cabins have a ground floor bedroom. Golf Cart rental is available for individuals with mobility issues.
Can my guests bring a camper or trailer?
Yes, up two camper/RVs/trailers can stay on site in a camper. We have one RV spot with full hookups (electric, water, septic). The second vehicle must be completely self sufficient.
What is your deposit and payment policy?
We collect a deposit which is 25% of the event, lodging, taxes and damage fees at the time of booking. Your remaining balance is due two months prior to your check in date.
Are there other rules I should be aware of before booking?
We have a “leave no trace” policy at Blue Coyote. We put a great deal of love and time into maintaining our property. All event spaces must be returned to their pre-event condition. That means no thrown flower petals, confetti, glitter or other items which are extremely time-consuming to remove. No open flames of any kind outside of the provided propane fire pit are permitted. Our pricing includes a typical hospitality clean: surfaces wiped, floors cleaned, linens washed, etc. Any additional cleaning that is required after you leave will be billed to the card on file at $75 per hour.
I have questions about lodging that were not answered here.
Our website has detailed information on lodging. To see photos and read about rental units, navigate to Lodge or Cabins using the top menu. Lodging FAQ's are located on the About Us page.